Sharing
This feature is available with a Pro or Enterprise plan
The Settings > Sharing page is used to configure your organization level dashboard sharing options and to manage your shared dashboards.
Dashboard sharing can be configured at organization, workspace and dashboard levels, with sharing restrictions filtering down from organization to workspace to dashboard.
For example, if Anyone with the link can view is set to off at the organization level, then that option is disabled when sharing the dashboard.
Likewise, if sharing is set to off for a workspace then dashboards in that workspace cannot be shared to anyone without a user license.
Configuring sharing options
Use the following options to configure your organization level sharing permissions. If both options are set to on, users can set the sharing permission level in the dashboard's Share window.
Disabling sharing
Disabling the sharing options on this page restricts access across all dashboards, including those already shared.
The Shared with column in the Manage shared dashboards table updates for each dashboard when you disable a previously enabled sharing option.
- If Anyone in my organization can view is changed to off, then dashboards shared at this level have a status of Sharing disabled.
- If Anyone with the link can view is changed to off, then dashboards with a Shared with value of Anyone change to Organization.
Re-enabling the sharing options makes shared dashboards revert to their previous sharing Status, whilekeeping the same sharing URL as before.
Sharing is completely disabled when both options are off, as link sharing is disabled and only licensed users can view dashboards after logging in.
Using gmail.com
or outlook.com
is not secure as it would allow anyone with this kind of email address to view dashboards.
Managing shared dashboards
Settings > Sharing shows a list of shared dashboards (dashboards which have had Link sharing enabled in their Share window).
Administrators can see all shared dashboards, and workspace administrators can see shared dashboards in their workspaces.
Sharing individual dashboards can be toggled using the Enable link
and Disable link buttons, and the sharing Status is displayed as follows:- Active shows that the dashboard is being shared.
- Disabled shows that a dashboard's sharing has been disabled. Sharing can be re-enabled by clicking the triangular play button. After pausing dashboard sharing the dashboard sharing URL remains the same.
- Sharing disabled indicates that this dashboard is no longer shared, as sharing has been disabled at the workspace or organization level.
You can delete a share for an individual dashboard and remove it form the table by clicking Delete
. If sharing is later re-enabled for this dashboard then the sharing URL generated will be different.